Position Details
Reference Number 17350
Position Title Medical Oncology Administration Assistant
Employment Type Permanent Part Time
Division Chief Operating Officer
Location Melbourne
Award Classification Award : Managers & Administrative Officers
Classification From: HS2 - Managers / Administrative Workers Grade 2
Classification To: HS2 - Managers / Administrative Workers Grade 2
Position Summary

Outstanding candidates are encouraged to apply for positions now open at Peter MacCallum Cancer Centre – a place where our normal days are extraordinary; as are the people we care for.


Peter Mac is one of a handful of integrated cancer research, education and treatment centres in the world. Each day our team strives to provide the very best in cancer care, even better treatments and potential cancer cures for all people affected by cancer.


Globally, we are facing one of the most pivotal times in the pursuit of cancer cures, and Peter Mac stands at its forefront. Together, we aim to lead a new era of cancer prevention, care and discovery, supported by state-of-the-art facilities at our new home within the Victorian Comprehensive Cancer Centre building.


Your role in our future.


Peter Mac is looking for experienced administration officer interested in taking on the role of Medical Oncology Administration Assistant working part time (0.5 EFT). Minimum 3 days per week. 


The primary role of the Department Administration Assistant is to provide comprehensive administrative support to the Medical Oncology Co-ordinator and to departmental medical staff.  This includes assisting the department for the construction, maintenance and management of various departmental records, databases, medical staff rosters and leave planners.  Assisting the Deputy Director of Medical Oncology with support for CME reimbursements, conference travel, meeting agendas and minutes, room bookings and database management.


Key responsibilities include:

  • Leave cover for Medical Oncology Co-ordinator
  • Provide individual medical staff administration support - arrange meetings, diary management, travel and reimbursements
  • Perform general office duties, including invoice management, timesheet coordination
  • Maintain in-place departmental Publication Database
  • Maintain and assist in updating departmental rosters
  • Manage department mail and clinic forms as required
  • Maintain department office space
  • Train incoming staff in department/service systems and processes
  • Ensure department/service processes and systems are streamlined and efficient

Applicants should have: 

  • Experience and/or technical training in a healthcare administration setting.
  • Strong customer service skills, able to communicate effectively and respectfully with patients and staff.
  • Demonstrated skills in the use of IT systems, preferably in a health care setting.
  • Advanced experience with Microsoft Word and Excel

For further information about this opportunity, please review the position description or contact us for a confidential discussion.


Peter Mac offers its employees the following benefits:

  • Salary Packaging
  • Employee Assistance Program
  • Central City Location
  • Training and Development Program
Contact Person Amy Bennetts
Contact Number 85597882
Contact Email amy.bennetts@petermac.org
Closing Date 13/12/2019
Position Description
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